Prior to pre-enrollment, an admin will need to setup the following: academic year and term(s), a new enrollment period and migration to the following year.
Step 1. Creating New Enrollment Period
Navigate to New Semester Setup > View All Semesters tab > then click the “Add New Academic Year” button as shown below:
In the pop up, add the Year Name, then click the Add button:
The new year will be displayed on the Academic Year table. To then add academic terms, click the “Add New Semester” button:
In the pop up, enter in the Term Name, Start and End Dates, and the State Code. In the following example, we have named the term “Fall” with dates 8/7/17-1/1/18 and State Code as “S1 First Semester”.
Multiple terms can be added by following the same procedure.
Step 2. Creating New Enrollment Period
Navigate to: “Master Scheduler” module > “Master Scheduler” tab, then click on the “Create New Enrollment Period” button as shown in the following screenshot.
In the pop up, add in the name of the new enrollment period. For this demo, it is named “2017-2018”. Also included are the options to set a minimum, maximum, and a target number of students per section. Once the name is added, click “Add”.
The new enrollment period will be displayed on the main Master Scheduler tab, and will appear as “Inactive”.
This enrollment period will need to be designated as the “Next Enrollment Period”. Open the configuration options by clicking on the row, then click the “Set as Next Enrollment Period” button. The status will then change from “Inactive” to “Next Enrollment Period”.
Step 3. Adding Enrollment Period(s)
With the New Enrollment Period configuration options open, click the “Configure Enrollment Period” button:
Under the Semesters section, click the field for “Semesters” and select the terms that were previously created. For this example, that would be 2017/2018 Fall and Spring. Once added, click the Save button.
Step 4. Migrating to Next Year
The current grade levels will need to be migrated onto the following enrollment period. Navigate to New Semester Setup > Migrate to Next Year tab.
Using the Source Semester drop down, select the term and year to copy from. Using the Target Semester drop down, select the term and year to copy onto (this should be the earliest term under the next enrollment period).
Click the Copy Grade Levels button, then click the Continue button in the pop up that appears:
The grade levels will be migrated over and the options for Year-End Processing will appear under the student record.