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How to Use Online Forms with Parent Invites (BETA) as an Administrator

UPDATE: This article has been updated. Please see link below to see the latest documentation on this subject:

https://support.quickschools.com/hc/en-us/articles/208163403-How-to-Invite-Parents-BETA-to-Submit-Online-Forms

Online Registration is now live and ready-to-go! Here are the steps for inviting parents to use the CRPUSD Online Registration forms:

Under the Online Forms menu, look for your "Online Registration" packets (please chose one version at a time):

CRPUSD Online Registration Form packets

Clicking on the "View Submissions" menu, will bring you the list of submitted applications:

Submitted Online Registration Forms

This is where you can create new submissions by clicking on the "+ New Submissions" button:

Adding a New Submission for Online Registration

When you add a new submission, a new Reference Number is created. Each parent should get ONE reference number for each student. Feel free to communicate this Reference Number directly to the parent:

Reference Number for Parents to submit their Online Registration Forms

The reference number will allow parents to save their form online without a username and password. So it's important that each parent gets only ONE reference number per student. Parents will use the Reference number to retrieve saved forms.

When you add a new submission, the system will automatically send out an email to the parent, with instructions on how to submit their online registration forms.

You can view submissions that are in progress by clicking on the "In progress" status along the top. But remember, depending on whether you are a district user or a site user, you may be looking at submissions for the whole district, or for your site only.

Finally, when you click on a submission, you can use the custom fields below to note down any special circumstances for that application, and mark whether supporting documentation has been received:

Review Submitted Online Registration Forms
Review Submitted Online Registration Forms

You can also click on the individual forms to see what has been filled by the parent.

Before inviting parents to your district or site, we highly recommend that you test out the entire flow by inviting yourself as a parent, and then submitting a test student. That will help you understand how everything works, allowing you to assist parents with questions, should they come to you for help. You can of course chat in with questions, or direct parents to chat support if they encounter technical issues.

 

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