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Report Cards: Subject-Specific Criteria

If you need to display grading criteria that is subject-specific, you can set this up so that only students enrolled in particular subjects display that criteria on their report cards. First, make sure that the Setup Subject-Specific Criteria tab is enabled and appears on your Report Card module.

At the very bottom of the Setup Report Cards tab is a message asking whether you need to configure subject-specific criteria for your report cards. To enable this you must toggle the Setup Subject-Specific Criteria tab on by clicking on the link shown here:

subjectspecifictoggle.png

Here's a list of what you can do on the Subject-Specific Criteria tab:

Setup Subject-Specific Criteria

To begin setting up subject-specific criteria to customize your report card templates, first click on the Setup Subject-Specific Criteria tab at the top of the screen.

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This will bring you to the main setup page, which looks like this:

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From this page, you can create subject-specific grading criteria, which can be added to report cards using subject templates. Available subject templates will be listed under the first blue header Template Name. Note that the first time you enter this page, that list will be empty, as shown above.

 

Creating a New Subject Template

To create a subject template, first click on the green Add Subject Template button at the top of the screen.

This will bring up an Add Subject Template popup box that looks like this:

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Add Field to Subject Template

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Clicking on Add Field results in the addition of a Subject-Specific row in the template box, which can be renamed with a category relevant to the subject for which you are creating a customized report card (in this case the subject is "Art" so we might add the subject-specific criterion "Drawing," as shown below:

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Added fields may be modified to appear in different order, or deleted, by utilizing the V X menu buttons, which appear to the left of the row you wish to modify when you place the cursor on that line. To reorder subject-specific criteria or move it down the list, select "V" and to delete a line entirely, select "X".

Once you have added and named the fields you wish to have in your Subject Template, click on the red OK button to save your selections to the template.

 

Add Drop Down to Subject Template

Clicking on Add Drop Down results in the addition of a Subject-Specific row in the template box, which can be renamed with a category relevant to the subject for which you would like to include a drop-down grading menu on your customized report card (in this case the subject is "Art" so we might add the subject-specific criterion "Painting," using the Add Drop Down button, as shown below:

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Now select categories to appear in the drop-down menu associated with that field by first clicking on the column directly following the added category (in this case Painting). This will cause the following popup box to be displayed:

adddropdown2.png

You can then select from the existing menu choices (here A,B,C,D,F or Excellent, Fair, Poor or EE,S,NI,U), or it is also possible to add new options to the drop-down menu by selecting Add NEW OPTION SET, which brings up another popup box:

adddropdown3.png

The letter options in this box may be replaced with any grading options you wish to associate with this category. If you want to modify an existing set of drop-down menu options, you may do this by first selecting that option set from the main popup box, and then clicking on the Edit link shown at the right side of the box:

adddropdown5.png

These options will now appear in the main Edit Subject Template box, and can be saved by clicking on the red Ok button.

 

Add Comment to Subject Template

Clicking on Add Comment results in the addition of a comment row in the template box, which in this case appears at the very bottom and will contain text that appears on all report cards.

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Clicking on the comment box enables you to replace the text with a message you wish to appear on report cards using this template, as shown here:

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Add Likert Scale to Subject Template

Clicking on Add Likert results in the addition of a Subject-Specific row in the template box, which in this case appears directly below the green Criteria line and can again be renamed with a category relevant to the subject for which you are creating a customized report card (here the subject is "Art" so we might add the subject-specific criterion "Assemblage," as shown below:

 10_-_New_Add_Likert.jpg

To set up the Likert scale for Assemblage and other criteria using the Likert grading scale, click on the grade box in the green Criteria row. This will open a popup same as adding options for dropdown as stated above. You can then select from the existing menu choices or add new options to the drop-down menu.

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These options will now appear in the main Edit Subject Template box, and can be saved by clicking on the red OK button.

The subject with Likert Criteria will look like this on the actual Report Card:

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Clicking the box under the likert header will add an X mark indicating the student’s grade.

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Viewing and Editing Templates in the Template Name Table

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To view and edit a template listed in the Template Name table, just click anywhere on the row corresponding to that subject template, and an Edit Subject Template popup box will be displayed, which looks like this:

Edit_Subject_Template.png

You can make modifications to any aspect of the grading criteria for this subject using the four add features described above (Add Field, Add Drop Down, Add Comment, and Add Likert Scale). Changes to the template may also be made using the V X menu to the left of each line in the table, which appears when you mouse over to the line in question. When finished editing, don't forget to click on the red OK button to save your changes.

 

Assigning Subject Templates to Actual Courses

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When you have set up the subject templates you need for subject-specific criteria, the next step is to assign them to the courses for which you wish to use customized report cards. This is easy to do from the main Setup Subject-Specific Criteria page; simply scroll down to the section on the lower half of the page titled Assign Templates to Subjects and you will find a comprehensive list of subjects offered in the semester or term you have active. 

Locate the course to which you want a subject template assigned by either using the Search function or by scrolling down through the subjects listed. Then place your cursor on the desired row under Assigned Template column and click to activate the drop-down menu of available subject templates from the list in the Template Name section on the upper half of the page, as shown here:

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Select the template you wish to associate with the subject and click on it to assign it. The template will now be displayed in the Assigned Template column and its subject-specific criteria will appear on the related report card for the course. You can also mass assign templates to multiple subjects.

Grading Courses Using Subject-Specific Criteria

Once a course has been associated with a subject template (and therefore some type of subject-specific grading criteria), the report card will automatically reflect those changes, requiring teachers to fill in the added grade fields using either conventional numeric or letter grades, selections from the designated drop-down menus, or selection from the designated Likert scale.

 

Teachers can add grades on two screens:

  1. Directly via Report Cards tab by opening each student’s report card.samplegradingfromrc.png
  2. Via Report Cards > Subject-Based tab, where all students are listed like in the Gradebook.
  3. samplegrading.png

Access to Report Card grading is discussed further on the Subject-Based Grading section in the Report Cards Guide. For missing subject templates, see Troubleshooting Missing Subject Specific Criteria Templates.

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