This document describes how to migrate to the next semester within the same academic year, when the “Courses & Sections” module is installed. 

Semester Activation

You can use the Semester Setup module, to configure and manage semesters within their designated academic year. This includes activating a semester.

The options that are available when activating a semester will depend on:

• If the selected (target) semester is empty or currently has existing data within its records
• If the current (source) semester has active enrollments or not (if drop dates are set or not) 

In order to activate a semester, it must meet the following criteria:

• The semester has to be within the same academic year
• The semester has to be linked to only 1 enrollment period

Prior to activating a new semester, the enrollment period must have the following:

• The bell schedule has been configured
  • Ideally should be the same as the currently active semester when copying
• The course offering has been configured

*Only schools utilizing the QuickSchool’s Student Information System will 

have the option to Configure the Semester Management settings

Activating a Semester without Existing Data

If the semester selected has no data, then you will be given the options to copy from the currently active semester.

• Copy and Activate
  • Data is copied from the currently active semester to the selected semester
  • Students are dropped from all sections in the currently active semester
  • The selected semester is set as active
• Copy Only
  • Data is copied from the currently active semester to the selected semester
  • The currently active semester remains active (drop dates are NOT set)
• Do not copy, just Activate
  • No data is transferred to the selected semester
  • The selected semester is set as active

Activating a Semester with Existing Data

If the selected semester has existing data and the currently active semester has active section enrollments then you will be given the option to close the currently active semester.

• Close and Activate 
  • Students are dropped from all sections in the currently active semester
  • The selected semester is set as active
• Close Only 
  • Students are dropped from all sections in the currently active semester
  • The currently active semester remains active
• Do not close, just Activate
  • No students are dropped from sections in the currently active semester
  • The selected semester is set as active

Optional Configurations (SIS Accounts Only)

Accounts that are utilizing QuickSchool’s Student Information System can configure how section and gradebook information is copied over.