Managing User Access

Managing user access can be a complicated affair. Often times, users are bombarded with a deluge of menus and options, to the point where you can’t make sense of anything. Vendors can be so determined to show off all their features, that they end up confusing you with features you don’t even need. That’s where we’re different.

At QuickSchools, we make it a point to only show you what you need, when you need it. In fact, when you first sign up for a free 30-day trial, you only have 5 menus –  “Getting Started”, “Home”, “Teachers”, “Students” and “Reports”. So where are all the other modules (because you know we have more)? This is where the Features page comes in.

The “Features” page is only available to the school administrator, and it controls modules as well as access to modules. In the beginning, all modules are turned off, and we recommend activating modules one at a time, to ensure all users know how to use a module before rolling out another. For example, you probably want to make sure that teachers are recording grades in the Online Gradebook properly, before rolling out the Parent Portal.

To turn on a module, simply click on the check box next to the module name. As a school administrator, the module should automatically appear on the top navigation bar. Clicking on the “Configure” button will allow you to further refine how the module is configured, as well as who has access to the various parts of the module. Here’s an example of configuring the Attendance module (each module will have different configuration elements):

Note that in this screen, you decide whether attendance is taken once a day, or multiple times a day. You can also decide who can take attendance on behalf of other teachers, and who has the ability to set up multi-period attendance. Access can be assigned to specific users, or to specific roles (as defined under the “School Settings” page).

Other things you can do on the Features page include (1) changing the subscription plan that you’re on, and (2) configuring general settings and access for your account. This includes access to creating new semesters, as well access to downloading XML back ups. Feel free to explore the settings here.

The bottom line is, we believe in integrated user access. You should not have multiple logins for accessing different parts of the software. Instead, each user will have a single username, and administrators assign access to users for specific modules.


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