Quickschools Attendance Alert feature sends email to parents to notify them of their child’s attendance status for the day. This means parents will receive an email once the teacher takes an attendance - whether the student is present, absent, late, etc.
There are cases where parents only want to receive attendance notification when their child is absent. The instruction below shows how you can configure Quickschools to send email notification to parents - only if the student is ABSENT. Quickschools allows you to do this via Schedule Emails.
Using Scheduled Emails, Quickschools sends attendance notification to the parents of absent students at the schedule specified by the school. Note that Scheduled Emails is only available if the Report Creator is installed.
Scenario: Parents only want to receive an attendance notification if their child is absent. The school decided to send the notification every 4 pm - to ensure that all the teachers have already taken the students attendance for the day.
1. Create a report via Report Creator containing the absent students today, including their parent name and parent email address:
2. In the report you have created (i.e. “Absent today” report in this example), click the Email button > then Manage Templates > then Add Email Template:
3. Create the email template
4. Go back to Report Creator tab to create a scheduled email: click “View/Edit Scheduled Emails” link > click Schedule Email button > create the scheduled email using the report and template you created earlier; specify the time and repeat schedule.
You should then see the scheduled email's status in the list:
After doing the steps above, the parents of absent students will receive notification email every 4 pm informing them that their child is absent for that day.
The Scheduled Email list will show that emails were successfully sent:
Note: Some schools might also want to send notification for late students; just add “Tardy” in the Attendance filter in Step 2 and then tweak the email template.
Feel free to chat with us or email@example.com if you have questions.